- Town Clerk
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- Town Clerk
- Stephanie Ciarleglio
- 11 Meetinghouse Lane
Woodbridge, CT 06525
Office Hours: Monday - Friday 8:30 a.m. - 4:00 p.m.
Land Record Recording Hours: Monday - Friday 8:30 a.m. - 3:30 p.m.
Phone - 203-389-3422
Fax - 203-389-3473
email - sciarleglio@ci.woodbridge.ct.us
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Related Links - Connecticut Town Clerks Association Home PageLAND RECORDS (Sec. 7-34a):
Land Records
The Town Clerk's office is responsible for the filing of 180 different types of deeds. The land record fees are as follows.
Recording documents
$43.00 first page
$5.00 each subsequent page or portion.
Surcharges
$2.00 each transfer reportable to State
$5.00 if current mailing address of grantee not given
$1.00 if names of those executing, witnessing and acknowledging are not typed or printed under signature
$1.00 for each marginal notation of assignment subsequent to the first two pages
Copies, certified copies of land records and maps
Copies of documents - $1.00 each page
For certified copies - $2.00
Copies of maps, surveys - $3.00
Certifying a map - $2.00
Trade Name certificates(d/b/a)
The Town Clerk maintains an alphabetical listing of all registered trade names filed in the Town of Woodbridge. All registrants must sign the certificate and the original must be filed with the Town Clerk.
Trade Name filing fee - $5.00
CONVEYANCE TAX (Sec. 12-494)
Conveyance tax on all property transfers are collected for the State of Connecticut and the Town of Woodbridge by the Town Clerk's office.
Conveyance tax
State
Residential property & unimproved land - .005 x consideration
Residential dwelling over $800,000 - .005 x $800,000 plus .01 x amount over $800,000
Non-residential except unimproved land - .01 x consideration
Local
All categories - .0025 x consideration
FILING FEES ( Sec 7-34a)
Any map - $10.00
Maps of subdivisions of 3 or more parcels - $20.00
MAPS
The Town Clerk's office receives and files all subdivision and survey maps. The maps are on a CD and copies are available. New town street maps are also available.
ELECTIONS / VOTER REGISTRATION
It is the Town Clerk's responsibility to oversee all aspects of town, state and federal election, primaries, referendums, special town meetings, annual town meetings, and caucuses. The clerk oversees all these public functions as well as creates paperwork involving absentee ballots, voting machine strips, sample ballots, the list of offices to be filled, candidate committees and legal ads. The clerk is also responsible for issuing, mailing and recording absentee ballots and delivering them to the polls on the day of the election. The clerk's office also helps with voter registration, voter information, and sends out information regarding voting statistics and state required forms as requested.
Voter Registration Application
The Town Clerk is responsible for the research of, and assistance in the creation of petitions and approval of petitions per state statute.
REGISTRAR OF VITAL STATISTICS (Sec. 7-73, 7-74)
Registration of original documents of birth, death and marriage as well as burial and transit permits, cremation permits, and disinterment permits are handled through the clerk's office. Certified copies are made for state, towns and the public according to freedom of information laws.
Fees Schedule
Marriage license - $30.00
Certified copy of birth, death or marriage certificate - $10.00
Burial or removal permit - $3.00
Copies to other towns - $3.00
Cremation permits - $3.00
Request Marriage License Worksheet
Request a copy of a Birth Certificate
Request a copy of a Marriage Certificate
Request a copy of a Death Certificate
GENEALOGY
These files are kept in the locked cabinet. A member of the staff must accompany anyone looking up these records.
NOTARY (Sec. 7-34a, 3-9n, 3-94o)The Town Clerk and the Assistant Town Clerks are notaries. Documents to be notarized may be brought to the Town Clerk's office during regular office hours. This service is performed at no charge.
For recording:
Original commission of notary public - $10.00
Renewal commission - $10.00
Change of name only - $1.00
Change of name & change of address within town - $1.00
Change of name and address to a new town - $10.00
Change of address to a new town but no change of name - $10.00
Change of address within town but no change of name - $0.00
Note: Only original and renewal commissions require notary to take an oath; the various changes of name and address do not require an oath.
BOARDS & COMMISSION MINUTES
Minutes and agendas of all Boards and Commissions in the Town of Woodbridge and region, back to the date of inception, are kept in the clerk's office. The minutes and agendas must be kept PERMANENTLY in our Town history.
SPORTS LICENSES
Hunting, trapping and sport fishing licenses
Resident
Firearms hunting - $14.00
Fishing - $20.00
Hunting and Fishing - $28.00
Trapping - $25.00
Jr trapping - $3.00
Jr firearms hunting - $3.00
Over 65 lifetime - Free
Handicapped - Free
Pheasant tags - $14.50
Migratory bird stamp - $5.00
Non-resident
Firearms hunting - $67.00
Fishing - $40.00
Hunting and fishing - $88.00
3 day fishing - $16.00
All licenses expire December 31 of the year issued, except permanent licenses issued to those 65 years of age or older, and pheasant tags which are valid through early January.
DOG LICENSES (Sec. 22-338 thru 22-352)
***All dogs 6 months old or older must be registered in JUNE of each year***
Fee schedule
Neutered male, spayed female - $8.00
Unspayed/un-neutered- Male or female - $19.00
Penalties will be added JULY 1 - Late licensing penalty - $1.00 per month or fraction thereof
Transfer of ownership - $1.00 for new license/tag if already licensed
Lost tag - $.50
Change of residence(within town) - $.50 for new license/tag
Kennel licenses - $50.00 plus 10 per tag for 10 tags OR $100 plus 10 per tag for more than 10 tags
Dog License Application Tax records from 1784 are stored in the Town Clerk's vault. Tax lien books are also stored in the vault.
CITATION HEARING OFFICIAL
The Town Clerk and the Hearing Officers are responsible for all phases of hearing parking tickets, handicap parking, snow removal and zoning violations.
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